Faculty and Staff
How to Report Academic Misconduct
See our instructions on how to confront and report issues of academic misconduct in the classroom. You can attach the completed Report of Academic Integrity Violation (RAIV) form and supporting documents therein. Please contact the Office of Student Conduct at 919.515.2963 with questions about reporting an incident.
Promoting Academic Integrity
See our resources and tips for improving academic integrity in the classroom. This page includes sample syllabi, strategies when providing tests and assigning homework, and methods for finding cheating behavior. More information about academic integrity in the online environment can be found here.
Academic Integrity Presentation
The Academic Integrity Presentation is a free service provided by the Office of Student Conduct. Request a presentation and a member from the office will consult with you and provide information to your group, class, or organization regarding the topics of your choosing. In addition, we have a standard program that we often provide which includes the following topics:
- What is Academic Integrity
- What are some specific examples of academic misconduct (includes the Academic Integrity Quiz)
- Why students cheat or plagiarize
- What students can do to reduce the risk of cheating or plagiarism
- What happens when students have been accused of academic misconduct
- How to get involved by joining the University’s Conduct Board
General Conduct Presentation
The General Conduct Presentation is a free service provided by the Office of Student Conduct. Request a presentation and a member from the office will consult with you and provide information to your group, class, or organization regarding the topics of your choosing. In addition, we have a standard program that we often provide which can include the following topics:
- What is Academic Integrity and Academic Misconduct
- What is Non-Academic Misconduct
- Scenario based decision making
- Process and sanctioning overview
- How to uphold our community standards
- Howl for Help
- Student Conduct Board
Requesting a Classroom Presentation
Faculty or Staff members interested in having an advisor from the Office of Student Conduct conduct a presentation should complete the Presentation Request form. A staff member will connect with you to obtain more information regarding the date, time, and location of the presentation.
Reporting Relationship Violence, Interpersonal Violence, or Sexual Misconduct
Did a student disclose to you that they experienced harassment, relationship violence, sexual misconduct, or stalking?
You may have an obligation to report that behavior to the university, even if the student asks you not to. There’s no need for you to investigate, decide what happened, or arrive at any conclusions – simply report. If you are a Responsible Employee, reporting to NC State’s Title IX Coordinator is required.
Reporting Concerning, Worrisome, or Threatening Behavior
Students who are in crisis or who are exhibiting concerning or worrisome behaviors often need additional attention in order to ensure they are safe, the community is safe, and that they continue to be successful while at NC State. The Office of Student Conduct works closely with other campus partners to help identify and support these students.
Learn more at the university’s Prevention Services website.
If you think an immediate emergency situation exists, contact 911 or Campus Police at 919-515-3000 and report the behavior you have observed.
Managing Classroom Disruptions
While some classroom disruptions can be signs of a student in distress, many are simply acts of ignorance or disrespect that do not indicate a higher level of concern. Please visit the Classroom Disruptions section of our site for a helpful guide on managing classroom disruptions, including differentiating between classroom disruptions from concerning behaviors.
Maintaining Student Confidentiality
It is important that you become familiar with NC State’s policies regarding the release of student educational records. Educational records include everything from student grades and assignments to emails regarding the student.
Frequently Asked Questions
Do I have to report an alleged cheating violation to the Office of Student Conduct?
Faculty are not required to report academic misconduct to this office although they are strongly encouraged to do so. Faculty may not impose a grade penalty based merely on their belief that the student has committed academic misconduct. In cases of academic misconduct, grade penalties may only be imposed if the student has taken full responsibility by signing the Report of an Academic Integrity Violation Form, or following a finding of responsible through a hearing process.
In addition, reporting these incidents to the Office of Student Conduct gives us the opportunity to work with the student to change their behavior for the future and to protect the integrity of your class and the university. Sometimes faculty are reluctant to submit documentation to the Office of Student Conduct based on their belief that reporting an incident will result in lifelong consequences for the student. This is an exaggeration. In fact, should a disciplinary separation from NC State occur, there is a process by which a student can petition to have a suspension notation lifted from his/her transcript. Again, the goal is to change behavior.
How much time will it take to resolve a case of academic misconduct?
Each case is different. It is much easier to gather all the information in the case if the TA for the class or the faculty saw the student looking at note cards â€” and then took the cards â€” than it is to track down a passage in literature that might be plagiarized. In addition, students who are truthful and cooperative will likely take less time to walk through the process than students who are defensive and evasive.
Cases that are resolved by the faculty when the student signs the Report of an Academic Integrity Violation form often take an hour or less. Preparation time for a hearing usually takes an hour in simple cases, and hearings typically last between 2 and 2 1/2 hours. Our experience is that most cases resulting in a hearing will likely take at least three hours.
What do I need to know to get started?
Where can I Report an Academic Integrity Violation?
Do I need to have a witness in the meeting with the student?
Some faculty have been concerned about their discussion with a student being misrepresented at a later date. Generally, you do not need a witness when meeting with the student. Our best advice is to familiarize yourself with the procedures by reviewing this site, contact the Office of Student Conduct if you need additional guidance, then meet with the student. Approaching the discussion as a facilitator usually results in a reasonable and calm exchange. If at any time you or the student feels uncomfortable, it is a good idea to take a break from the meeting and seek further advice.
What are my sanction options if the student signs the form?
If the student signs the Report of an Academic Integrity Violation (RAIV), you can assess a sanction up to, and including, the assignment of a failing grade for the course. There are a wide range of options that include the following: having the student retake a similar exam, reducing the grade for that exam including the possibility of no credit for the exam, completion of the Academic Integrity Program, issuing a failing grade for the course, and requesting a hearing to explore the possibility of suspension or expulsion. In many situations, it is appropriate to consider assigning multiple sanctions (i.e. grade penalty and completion of the Academic Integrity Program). Other options may be available depending upon the specific case. Please contact the Office of Student Conduct if you have questions in this area.
As a side-note, we strongly recommend that all students who sign the form be required to complete the Academic Integrity Module. We have found this to be a useful resource in educating students about their behaviors and the dangers of academic misconduct.
What if the student refuses to sign the form?
It is the student’s right to not sign this form. In some cases, students choose not to sign the RAIV if they think they are not responsible, or if they would prefer to have their case resolved through the hearing process. In this case, complete as much of the RAIV as possible, copy the relevant materials, and send the whole packet to the Office of Student Conduct. We will then contact you to schedule a hearing before a neutral third party who will determine whether the student is responsible for the allegation and what the appropriate sanction, if any, should be.
How should I respond if the student’s parents contact me?
You are not obligated to discuss your concerns with a student’s parent. In fact, the Federal Educational Rights and Privacy Act of 1974 (FERPA) prohibits this type of contact without first securing a release from the student. If you do not want to participate in this type of discussion you are encouraged to direct the student’s parents to this office for information about the process and instruction about releases and confidentiality.
You can also contact the Office of Student Conduct for copies of a FERPA release to use in these situations. After having the student sign an appropriate release, you may engage the parents in a discussion about the incident in question. This form is not available on the web because some cases require specific language in the release. We can help sort through these issues.
Are there any risks for faculty that use the student conductÂ process?
There have been no reported incidents of students making threats against faculty for engaging in this process. In terms of legal risks, there are greater risks of litigation when faculty penalize a student without going through the university’s published student disciplinary process.
Who do I refer a student to if they have questions?
Students with questions should be referred to the Office of Student Conduct. The telephone number is 919.515.2963. It is always better to delay a decision for a day or two while a student gets the information that they need in order help him/her respond to the charges in their case.
What do I need to know about confidentiality in these types of cases?
Confidentiality in student conduct cases is guided by the Federal Educational Rights and Privacy Act of 1974 (FERPA), and its various amendments. As a general rule, it is a good practice to keep this information confidential during the review process with the exception of your department head and staff in the Office of Student Conduct.
Once a case has concluded, the confidentiality guidelines stay in place. It would be a violation of the Federal law to share that information with other colleagues who may have that student in class, to use it as an object lesson for the class, or to discuss information specific enough to identify the student in a forum such as a departmental meeting.
What do I do if I am not certain that academic misconduct has occurred?
Call the Office of Student Conduct to consult with one of the staff. You will have an opportunity to describe what you have observed and to share what you believe has occurred. Staff in the Office of Student Conduct can help to interpret the Code and/or give you ideas for further investigation.
What grade do I submit if grades are due but the case isn’t resolved?
There is often an increase in reports of academic misconduct during final exams. If grades are due before the case can be resolved, we suggest you submit an Incomplete. A late grade submission carries an expectation for a quick turnaround time on the final grade change. An Incomplete submission provides additional time if necessary to fully explore the issues of the case.